Freight Costs Specialist

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Role overview

This position will be responsible for the end to end freight cost invoice approval process, in­ cluding carrier advisory on the Baxter Invoicing rules, Invoice verification, invoice confirmation, cost coding and allocation, accrual process, Freight cost monitoring and analysis.

What you'll do

• Monitor and validate the freight cost invoices (Value, Entity, Nature of Cost, Variances between Actual Cost vs GOP/GAP/FTL) issued by the carriers;

• Perform Freight Cost Allocation in JD Edwards system for Replenishment, Direct Freight and Home Patient Freight domestic and international markets;

• Perform tests and setups and maintaining the JOE Freight Cost Allocation module;

• Calculate and monitor the freight cost accruals for local and International distribution;

• Cooperate and communicate with the Production plants and Distribution Centers regarding the performed transportation services and the costs;

• Cooperate with Finance teams and outsourced Shared Service Centers to ensure the correct financial flows and cost booking;

• Coordinate the Invoicing processes with International Freight Forwarders and local carriers;

• Manage freight contracts and tariffs database;

• Supervision of shipment costs;

• Compliance with the GDP/GMP and internal quality policies;

• Cooperate with Supply Chain Management team to provide a high-quality analytics and data on Freight cost;

• Build excellent relationships with suppliers (4Pls);

• Summarize current cost situation by collecting information; preparing reports, forecasting future spend, supporting business profitability calculations and other;

• Computation of Freight Cost Accrual as a part of the month end closure process and Submission of the Accrual to the Liabilities Team for accounting;

• Support Commercial/ Pricing Team with the Freight Cost Estimates as and when required.

What you'll bring

• University degree (preferably Logistics/Supply Chain related or Finance/Economics);

• Incoterms knowledge;

• Advanced English level, both written and spoken;

• Advanced user of Excel;

• Knowledge of ERP (JD Edwards) systems would be a benefit;

• Strong computer skills, ability to learn quickly new programs;

• Excellent communication skills, and ability to work with different teams and personalities;

• Ability to work under pressure;

• Meticulous - showing great attention to detail, very careful and precise;

• Communicative, customer focused;

• Team work ability;

• Driven to deliver high quality service;

• Disciplined, independent in executing tasks, but also a strong team player;

• Time management ability.

What we offer

• Probation period of 3 months and then for an indefinite period;

• Competitive salary, annual bonuses, recognition award program;

• A workplace environment that is based on our values: collaboration, speed, courage, and simplicity;

• Possibilities for development on a personal and professional level in one of the top global MedTech companies;

• Package of benefits including Private medical care (Lux Med), Life Insurance, and Multisport card;

• Cafeteria cards (300 PLN monthly);

• PPE program with very attractive conditions available for each employee after 3 months;

• Fully covered language courses (English or other languages according to business needs);

• Co-financing of holidays and an additional 2 days off from work annually;

• Additional extra day for birthday;

• Warsaw office location - Powiśle!

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link

Recruitment Fraud Notice

Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.