Contractor and Supplier Co-ordinator

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

Contractor and Supplier Coordinator

To provide day-to-day administrative and coordination support for contractor management and cleanroom uniform supply. This role will ensure that key contractor work orders are managed including placing purchase orders (POs), raising work permits, managing hours and tracking spend accurately. The role includes the management of uniform supply services, ensuring this process runs smoothly to support GMP manufacturing operations.

Key Responsibilities

Contractor Administration

• Centralised point of contact for administration of key contractor activities.
• Receive requests for contractor services from manufacturing plant stakeholders.
• Select appropriate contractor and agree scope of work and execution dates with chosen contractor.
• Raise PO and Permit to work for agreed scope of work.
• Confirm work completed, match invoices and verify for accuracy, process payments.
• Escalate and resolve discrepancies with Finance, Procurement, or suppliers.
• Track contractor hours onsite and costs against approved POs and contracts.
• Identify where new or updated contracts are required and coordinate with procurement team to put in place/update.
• Provide weekly/monthly contractor spend and hours reports to Engineering, Operations and Finance.
• Identify areas for cost and quality improvement, source new/additional contractors where appropriate.

Uniform Supplier Coordination

• Act as point of contact for the cleanroom uniform supplier.
• Track garment stock levels, deliveries, and returns to ensure uninterrupted supply.
• Resolve day-to-day issues (missing items, size changes, service delays).
• Keep logs of uniform usage, spend, and supplier KPIs.
• Work with procurement to ensure contract is up to date and costs are fixed.

General Support & Reporting

• Assist managers in preparing data for audits and inspections.
• Support budget tracking through accurate records and timely reporting.
• Suggest process improvements to make administration more efficient.

Key Interfaces

• Engineering, Operations and Production Managers
• Finance & Procurement Teams
• Quality Assurance & EHS
• External contractors and suppliers

Skills & Competencies

• Strong organisational skills and attention to detail.
• Confidence in handling invoices, POs, and cost tracking.
• Good communication and teamwork skills.
• Proficiency with MS Excel and ERP systems (SAP/Oracle or similar).
• Ability to manage multiple priorities and meet deadlines.

Qualifications & Experience

• 2–3 years’ experience in an administrative, purchasing, or supplier coordination role.
• Experience in a manufacturing or regulated environment (pharma/medical device preferred but not essential).
• Familiarity with purchase order systems and contractor administration processes.

Success Measures

• 100% of contractor POs checked and processed accurately.
• Contractor hours and spend reports delivered on time each month.
• Uniform supply maintained without stockouts.
• Positive feedback from Operations, Finance, and suppliers.
• Audit-ready documentation at all times.
• Overall cost saving in administering

What Vantive can offer to you:

• A permanent contract with a stable and secure work environment.
• A comprehensive benefits package, including private medical insurance, company pension scheme, and annual bonus scheme.
• A collaborative and dynamic work environment.
• Access to state-of-the-art equipment and technology.
• Recognition and reward for outstanding performance.

Reasonable Accommodation

Vantive is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Form Link

Recruitment Fraud Notice

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